PO Advantage

Your Purchasing Solution

How many people order supplies at your facility? How many dispense items from a storage unit?

Do you know how much money you are actually spending? Do you know how much paper you actually have? If more than one person orders items, it can be quite challenging to get a true accounting, both financially and inventory-wise.

And then you run the risk of spending too much, or, worse, having expired medications and other materials on hand.

HPS has a new solution for you, our latest value-added tool—PO Advantage.

PO Advantage is a simple and smart purchasing tool that allows you to accurately and efficiently manage all your POs, invoices and supplier payments—as well as make purchases—on one breakthrough digital platform.

It offers true Procure to Pay by seamlessly integrating your purchasing and accounts payable systems and processes.

PO Advantage allow you to:

  • Incorporate all your vendors, including HPS vendors like GFS, McKesson, Staples, Lowe's, and every other company you shop with, including on line retailers like Amazon.
  • Multiple vendors, one purchase order
  • Configure and streamline your approval processes
  • Grant specific permissions based on thresholds and category
  • View all your POs at once, so you maintain oversight and monitor PO status in real time

Download a one-pager about PO AdvantagePDF

Before you start thinking this will be complicated to set up, with a long learning curve—STOP!

HPS, or rather MedProcure, the company that developed the tool exclusively for HPS Members:

  • handles the setup using your purchasing information
  • teaches you and your staff how to use the tool
  • is available any time you want to make changes
  • is just a phone call away to answer your questions

In other words, we handle the back end work, and you get the credit for taking control of your organization’s purchasing and supplies management.

Getting Started

Once you sign up for the tool, the PO Advantage Customer Service Manager will contact you about what to expect, and to ask that you pull together information they will need to set up the tool for you, such as vendor names, contacts, GL codes, etc. (They’ll send a simple-to-use form.)

MedProcure takes care of everything from there. They enter your data, and the names of users, residents, customers, etc. They even upload images of the products you purchase, so you know you are selecting what you need.

They’ll also enter the information about all the vendors you purchase from Amazon to special contracts or other arrangements you have, contact names, etc.

All this is followed by a brief training session – it only needs to be brief because the system is so simple to use, typically virtually. Even after then, you are never alone: MedProcure continues to update your tool as requested, and provides live customer support whenever you need it.

Check out the website (poadvantage.com), then email David Quattlebaum at MedProcure ([email protected]) to schedule a demo. The demo is designed to review your goals, demonstrate the tool’s efficient functionalities, and address any questions you may have. It all takes place in about an hour.

Note: There is a small, monthly charge for the tool, depending on how many locations you use it at; HPS Members get the lowest rate. And there is a small setup charge. But like every other HPS value-added offering, it is well worth it. Our job is to help make your life easier while your organization fulfill its mission.