OUR CONTRACT PROCESS

How to Become an HPS Vendor


Any vendor who wishes to contract with HPS must first fill out the vendor application. The HPS Contracting department will determine if the applicant meets the criteria to become a potential HPS supplier. Those meeting the criteria will be asked to complete a formal RFP.


The RFP will be evaluated by the appropriate HPS Advisory Committee. Our advisory committees, which are made up of HPS Members, provide formal, expert opinions that help determine the approval of vendors. Feedback from the committees and HPS staff, industry research, buying trends, and a host of other inputs are used to determine whether a vendor will meet the needs of our membership.

After Approval
After a contract is approved, HPS works closely with the vendor to help educate our Members about the contract and all that it offers. We use, in part, our bimonthly Member magazine, postings on our website, a monthly eBlast to Members, and occasionally assist with direct mailings. We also use our region managers, who are in direct contact with our Members on a daily basis.



Evaluation
If awarded a contract, the vendor will be required to provide HPS with timely reports of HPS Member utilization and purchase volume. This data is used in business reviews we hold with our vendors to ensure their contracts are meeting the needs of our Members as expected. If not, we work to modify the contracts as appropriate.

If you have questions about this process, contact HPS at 800-632-4572 or email at Contracts@hpsnet.com.